Capital Business Solutions adds grant time tracking for nonprofits

Capital Business Solutions is rolling out Effort Track for Financial Edge NXT users to help nonprofit finance teams track labor costs by grant, project and other accounting segments. The tool is designed to reduce spreadsheet work, improve approvals and create journal entries tied to restricted funds and other funding sources.

Why it matters: - Nonprofit finance teams often need to show how employee time maps to grants, projects and other restricted funding. - Effort Track gives Financial Edge NXT users an automated way to track labor activity, review allocations earlier and keep grant reporting cleaner. - The software is aimed at reducing spreadsheet-based work that can slow approvals, error checks and expense posting.

What happened: - Capital Business Solutions announced Effort Track for organizations using Financial Edge NXT. - The product tracks employee time by grant, project, transaction code, department or other chart-of-account segments. - The company said the tool is meant to help finance teams connect labor activity to the projects and grants funding that work. - The announcement is dated July 10, 2026, and lists Spring Hill, Tennessee, as the company location.

The details: - Effort Track works with Financial Edge NXT’s general ledger. - Employees can enter time against the correct segment or combination of segments. - Supervisors and finance staff can review, approve and manage that activity before it becomes part of the organization’s records. - The feature set includes timesheet tracking by project, grant, transaction code or other Financial Edge chart segments. - Approval routing supports up to five approval levels. - The system includes leave time tracking, leave requests and approval workflows. - Wage, leave and benefit allocations can be based on hours worked or fixed percentages. - Time-based budget rules and budget scenarios are built in. - Budget tracking can run by employee, pay period, calendar year or grant period. - General ledger security controls limit employee access to specific areas. - Effort Track can create automated journal entries for Financial Edge NXT. - The company said the product can help nonprofits reduce back-and-forth when timesheets, grant budgets, approvals and journal entries live in separate systems. - The software is designed to surface missing coding or budget issues before the end of a pay period. - Effort Track is positioned for organizations documenting labor costs across restricted funds, grants, projects or programs. - Finance teams can use it to apply allocation rules and create journal entries in Financial Edge NXT. - The product is intended to make time-based reporting easier to review and strengthen internal controls around grant-funded labor.

Between the lines: - The launch fits a common nonprofit pain point: labor costs often sit at the intersection of payroll, grant compliance and fund accounting. - By tying approvals and journal entries to time capture, Capital Business Solutions is pushing more review work earlier in the accounting process. - The company is also drawing a clear line between finance operations and fundraising operations, with separate support for Financial Edge and Raiser’s Edge users.

What's next: - Capital Business Solutions says nonprofits using Effort Track can pair the tool with Financial Edge training to better understand time records, allocations, approvals and journal entries. - The company also offers Financial Edge consulting for organizations that want help with setup, workflows and chart-of-accounts structure. - Separate training and consulting services remain available for Raiser’s Edge users who need fundraising and CRM support. - Capital Business Solutions says it will continue serving nonprofit finance and development teams that use platforms such as Financial Edge NXT and Raiser’s Edge.

The bottom line: - Effort Track is designed to give nonprofits a more structured way to track grant labor, reduce spreadsheet friction and strengthen accounting controls.